Romify AI: What It Does — and Doesn’t Do

Romify is your AI-powered lead capture solution built for real-time results, actionable insights, and zero post-event busywork. But like any powerful tool, it’s important to understand what the AI can — and can’t — do to ensure you get the most out of every scan.

✅ What Romify Does

Captures leads and enriches contact data in real-time — No manual uploads or waiting. AI enriched leads are instantly transferred into your CRM, fully pre-qualified based on your custom questions answered right at the booth.
Supports multiple capture methods:
- 🧠 Badge AI (scans names, companies, titles directly off printed badges)
- 📸 Business card (front & back scanning)
- 🙋 Known contacts (pre-loaded lists)
- ✍️ Manual entry
- 🔗 QR code scanning (requires pre-purchased API Kit)

⚠️ Common Misunderstandings to Avoid

❌ “If I scan a QR code, the AI will find everything automatically.”

Not true — QR codes are only useful when your team has purchased the event organizer’s API Kit. Otherwise, Romify can only extract raw text from visual sources (e.g., badges, cards). AI enrichment only works with readable data.

❌ “The AI should find any contact info I need.”

Not true — AI enrichment works best when a contact has a strong digital/online presence and a company-associated email domain. When a contact uses a general email address (like Gmail or Yahoo) or has a limited online footprint—such as working under a DBA or small firm—the AI may not be able to provide additional enrichment beyond what is already visible.

📍IMPORTANT: Always Confirm with the Contact

Even when the AI provides a full lead record, verify the contact’s details live at the booth.

✅ Why? AI is powerful but not perfect. While errors are rare, they can happen — especially if two people share the same name or work for similarly named companies. A quick “Can you confirm this is the best email for follow-up?” helps avoid future friction.

🧠 Why This Matters

Scenario	Expectation	Reality
Badge has clear name/company	AI finds full profile + email instantly	✅ Yes, if match is confident
QR code scanned without API Kit	AI fills in full contact info	❌ Not possible – requires API
Contact has little web presence	AI finds something anyway	❌ No – data may be partial or absent
AI found info – no confirmation at booth	Info is perfect!	⚠️ Verify to avoid rare errors
After the event	You upload leads manually	🎉 Nope – Romify already sent them to your CRM

🔀 What You Can Do

Pre-purchase API Kits if verifying contact information in live time is not feasible. Many of our customers will do this for high volume events.
Train booth staff on what AI can and can’t enrich — badge and card scans work best when text is clearly visible and contact information is verified in live time.